What must a security plan for a guarded site contain?

Short answer

The security plan sets out, in principle, the features of the site, the number and location of posts, the staff needed and the technical guarding and alarm means.
It includes the post orders (consemn), liaison with other bodies with guarding duties, how to act in different situations, the access rules and the guard-service documents.
It is drawn up according to the risk assessment. Armed guarding needs police approval; for unarmed guarding, the beneficiary submits the plan electronically within 15 calendar days of drawing it up.
4guards does not draw up or submit the plan; it keeps operational records of posts, shifts and events.

Law 333/2003, Art. 5(6), as amended by Emergency Ordinance 37/2026: the plan sets out in principle the features of the guarded site, the number and location of posts, the staff required, the arrangements, installations and technical guarding and alarm means, the post orders (consemn), liaison with other bodies with guarding duties and how to act in different situations. It also provides for access rules and the documents specific to the guard service.
Paras. (1) and (4): the plan is drawn up according to the risk assessment, by the guarding company under the service contract, or by the unit’s management for in-house guarding.
Para. (2): for armed guarding, the guarded unit must obtain the police’s specialist approval, which is also mandatory for every change to the plan.
Para. (3): for unarmed guarding, the head of the unit submits electronically to the competent police unit, within 15 calendar days of drawing it up, the plan and the physical-security risk analysis or security sheet, as applicable, plus later changes.
The risk analysis is carried out only by an assessor entered in the national register (Art. 49³(1)); units with no minimum security requirements set by the norms use the security sheet (Art. 49⁹(1)).
Annex 2 to HG 301/2012 contains the models of the service registers. Emergency Ordinance 37/2026, Art. VI, provides for the norms to be amended within 90 days; check the version in force.

Official sources consulted on 2026-11-01:

Example: a warehouse with unarmed guarding has two posts, at the vehicle gate and the pedestrian gate, 24/7. The plan describes the site, the posts’ location, the staff needed, the cameras and alarm, each post’s orders and the access rules for trucks and visitors. The beneficiary submits it electronically to the police, with the risk analysis or security sheet, within 15 calendar days of drawing it up.
Example: a site with armed guarding adds a new post. The plan changes, and police approval is mandatory for this change too.

Copying another site’s plan: the plan describes the features, posts and access rules of the guarded site itself.
Changing posts in the roster without checking whether the plan must be changed and, where applicable, approved or resubmitted.
Applying the old rule “every plan is approved by the police” to unarmed guarding as well.
Confusing the roster with the plan: the roster organises people, the plan is the document guarding is organised under.

4guards does not draw up the security plan, does not submit it to the police or the beneficiary and does not replace the registers required by law; it is operational record-keeping software.
For each site you record the posts required per interval and build the shift roster. The coverage report, opened from the panel, lists intervals with fewer guards planned than posts required and, separately, shifts with no named guard.
The dispatch board shows the shifts running now, guards checked in at the post, those who are late and posts with no named guard. In the event journal, the text of an entry is never edited and a follow-up is recorded as a “resolution”.
From the Pro plan, equipment handover is recorded with name, date and time.