What documents does a security guard company need in Romania?

Short answer

Separate company documents, individual guard records and site documents: licence, contracts, attestations, security plan and the applicable registers.
At shift handover, the guard checks post instructions, equipment and earlier events and records discrepancies.
The current law distinguishes police approval for armed guarding from electronic submission of plans for unarmed guarding.
4guards provides operational software. It does not issue licences or attestations or submit documents to the police.

Law 333/2003, Article 5, amended in 2026: armed guarding requires police approval of the plan and its changes. For unarmed guarding, the beneficiary submits the plan and applicable risk documents electronically within 15 calendar days of preparation, including subsequent changes.
Articles 19 and 36–38 cover company licensing and personnel requirements. Annex 2 to the HG 301/2012 norms lists service registers; the applicable set depends on the site and activity. This overview is not a complete licensing dossier.

Official sources consulted on 2026-10-30:

Identify the site, beneficiary, posts and schedule in the contract. Check the applicable instructions and records with the responsible manager.
Compare the roster with personnel documents. A completed software field does not authenticate a document.
Check the handover register and earlier events before taking over a post. Use the linked handover guide for the detailed workflow.

Using the same register checklist for every site regardless of weapons, access or organisation.
Treating digital records as an automatic substitute for official registers and formalities.

4guards keeps operational records for guards, sites, contracts, shifts and incidents.
The guard profile stores an attestation number and an optional operator-entered deadline. There is no police-register verification.
A general upload dossier for all security plans and annexes is not confirmed. Keep official documents through your company procedure and check available account functions before use.