Security guard company Q&A
What documents does a security guard company need under Law 333/2003?
Short answer
- An operating licence issued by the Romanian Police, mandatory for any security company.
- A professional certification for every guard, issued under the methodological norms.
- A site-specific security plan for every guarded site, approved by the competent police authority.
- A guard register and a shift log for every site.
- Service contracts with every client, with their technical annexes.
What the law says (brief)
- Law 333/2003 on the protection of objectives, assets, valuables and persons (republished) — the general licensing and organization framework.
- Government Decision 301/2012 (methodological norms for Law 333/2003) — details the mandatory documents per site and per guard.
- Law 295/2004 on the regime of weapons and ammunition — extra conditions for armed guards.
Practical examples
- Example: during a police inspection, the company must present its operating licence, valid certifications for the guards on shift, and the site's approved security plan — all kept centrally, not scattered across paper files at every site.
Common mistakes
- A guard's certification expires without the dispatcher knowing, and the guard keeps working without a valid document.
- A site's security plan isn't updated after a contract change (new posts, a changed schedule).
- Documents sit scattered on paper at every site, hard to produce quickly during an inspection.
How 4guards helps
- A digital profile per guard, with the certification's expiry date and an automatic alert before it lapses.
- A centralized file per site, with the contract, annexes and security plan, accessible any time.
- A complete shift history, quickly exportable for any inspection or audit.