Security guard company Q&A
How do I check if a security guard's certification is valid?
Short answer
- Record the certification's issue and expiry date when creating the guard's profile.
- The system automatically calculates the date the certification becomes invalid.
- You get a notification 30 days before expiry, so you can schedule renewal.
- A guard with an expired certification can no longer be assigned to a new post from the roster.
- Keep a history of every certification, useful for inspections or audits.
What the law says (brief)
- Law 333/2003 on the protection of objectives — a security guard must hold a valid certification, issued under the methodological norms.
- Government Decision 301/2012 — the conditions for obtaining and renewing a guard's professional certification.
Practical examples
- Example: a guard's certification expires on March 15. The system sends a notification on February 13 (30 days ahead), the manager schedules the renewal, and if it isn't renewed in time, the guard is automatically removed from the list of guards available for new post assignments.
Common mistakes
- Expiry dates are kept in a separate, outdated spreadsheet, and a guard works with an expired certification without anyone knowing.
- Renewal is done at the last minute, risking the guard being temporarily without a valid certification.
- There's no automatic alert, and the issue is only discovered during a police inspection.
How 4guards helps
- A digital profile per guard, with the certification's expiry date visible and an automatic alert at 30 days.
- Automatic block on new post assignments for guards with an expired certification.
- A complete history, quickly exportable for any inspection or audit.