Security guard company Q&A
How do I track equipment assigned to security guards?
Short answer
- Register every item (radio, flashlight, uniform, vehicle) with its serial number and purchase date.
- Assign the equipment to a guard or a site, as needed.
- At shift change, the guard confirms the condition of the equipment handed over and received.
- Set service intervals for equipment that needs periodic maintenance.
- Get an automatic alert before a mandatory service or inspection deadline.
What the law says (brief)
- Law 319/2006 on occupational health and safety — the employer is responsible for the technical condition of work equipment used by guards.
- Law 333/2003 on the protection of objectives — communication equipment (radios) must stay functional throughout the shift, to maintain contact with dispatch.
Practical examples
- Example: a response vehicle has a service scheduled at 10,000 km. The system sends an alert 500 km ahead, and the dispatcher schedules the service without affecting coverage for shifts that depend on that vehicle.
Common mistakes
- Equipment handover between guards isn't confirmed, and responsibility for a fault stays unclear.
- Service schedules are tracked on paper or not at all, and a faulty item ends up used in the field.
- There's no clear record of who currently has a specific radio or vehicle.
How 4guards helps
- A digital inventory per guard and site, with a full assignment history for every item.
- Handover with confirmation at every shift change, for clear accountability.
- Automatic service and periodic-inspection alerts, ahead of the mandatory deadline.